How to Plan Your EMR Implementation Process

Even though established vendors provide consultation services to plan your EMR software implementation, like performing research before making an investment, it is always better to do your research and make a formal implementation plan yourself before you ask the vendors to do it for you.

Common sense dictates that no one knows your practice more than you do, and no one can map out the future of where your practice is going to be at better than you and your fellow physicians (if any). However, this does not meant that you negate every service offered by your vendor because there will be a time when you will actually need services such as training, system implementation and financial budgeting.

Training the medical staff can be instrumental in determining the effectiveness of the implementation process since an EMR significantly changes the practice workflow, staff responsibilities and work ethics.

A simple method to make the implementation process less cumbersome is to appoint a change agent; usually office/practice managers taken on such responsibilities. Spearheading the process and taking the implementation as a project, this change agent or project manager, proactively promotes the need for change and passes its benefits to the staff along with managing staff concerns about the software or update in technology.
The main ingredient of having a successful implementation is the proper education of practice staff including physicians, managers, medical assistants and administrative assistants. Essentially, education serves two purposes; not only does it help in preparing and motivating staff, it allows them to actively participate and adapt to the change.
An essential component of transferring to new Electronic Health Record (EHR) software is data migration, which pertains to transferring practice data and patient health information on to the main system.

Reducing post implementation workload, most EHR vendors provide services for integrating data from legacy systems, making it possible for data migration to be a seamless process.

  • Assessing the readiness of your practice
  • Planning your approach
  • Selecting new or upgrading to a Certified EHR system
  • Training and Implementation of the system
  • Achieving measures for Meaningful Use
  • Continuation of Quality Improvement

EMR – Simplifying Healthcare

In a bid to simplify healthcare, over time, the healthcare and information technology sectors have worked hard to find ways that will streamline health information management, increase productivity and reduce overheads.

By making clinical documentation more efficient, Electronic Medical Records (EMR) systems have had a significant impact on the healthcare sector. Through continuous awareness, development and government support, EMRs have brought physicians into the future. Those days are long gone when doctors manually input information such as patient demographics, lab reports, process billing and document workflows.

Significantly, information stored on an EMR is safe, allowing physicians to document patient encounters with a holistic view of the patient’s history and current medications, ensuring the highest quality of clinical care. The simple longitudinal summary of patient’s past complaints, diagnosis, medications and history restricts the possibility of oversight.

Incorporated in the EMR Software, clinical knowledge base provides pertinent information regarding particular diseases whilst an interaction check runs in the background to identify potential interactions against drugs and allergies.

EMR vendors now seek to develop and incorporate features within a single platform. given the rise in patient volumes and limitation of physician time,  Established EMR vendors have developed their EMR solution with a built-in Practice Management component that acts as a engine for the administrative workflows of the practice. This streamlines the front and back office operations within a practice, whilst role-based security ensures that users can only access the areas relevant to their role, with secure and easy access.

With the advent in innovative technologies such as Electronic Medical Record Softwares and the evolution of the healthcare IT industry, vendors will continue to improve and incorporate innovative features within their solutions. However, development in technology will only aim to assist clinicians with built-in alerts and interaction checks to ensure that the possibility of human oversight or error is reduced greatly.