Paper based Billing or Electronic Medical Billing

Traditionally, medical billing services were practiced manually and sent through the Post Office system which had the capacity to distribute large amounts of data all across the country. This required a lot of time and effort leading to the emergence of Electronic Medical Billing service.

Still, there are many in healthcare businesses who have not yet taken to the idea of medical billing electronically. Usually, small practices in lesser populated areas of the country still use and utilize a paper-based medical billing system.

Using a paper-based manual system of medical billing requires the respective person to fill out the claims in handwriting as opposed to a person using a software to quickly input the information on the software and sending it out to the insurance company electronically right there and then.

Using paper to make claims requires a lot of time from the filling out of forms to sending them over to the insurance company, either in person through company transport, through the Post Office or through a courier service. Whereas, there is very little time required for the processing of claims through software as there is no need to transport the paper-work to the insurance company. When the claim is filled out electronically, it is sent to the insurance company electronically, saving time and effort.

Furthermore, using paper-based claims result in increased costs of postage and transportation, resulting in an ineffective method to process claims from both ends. Comparatively, the cost is also increased using an Electronic Billing system since the provider has to pay the vendor if it is a cloud-based service, or pay for the hardware, software, internet connection and electricity.

Conclusively, since technology evolves at a rapid pace, it is prudent to say that only those who evolve with technology can stay abreast and utilize the full benefits it has to offer, otherwise they will be left behind and will have to ponder over the gap between them and those who went with technology.

How can an EMR transition be smooth?

The adoption of technology is a process that needs repetition to achieve the desired outcome of optimum output. When it comes to the adoption of EHR (Electronic Health Record) and the implementation of EMR (Electronic Medical Records) software at your workplace, everybody involved needs to be trained and guided according to their roles in the process.

An important step in the adoption of EMRs is to have a designated trainer or guide in the workplace whose sole job is to train, guide and help the staff understand everything related to Electronic Health Records and its implementation. This person should be aware of the changes taking place and what role each staff member has to play.

One of the techniques that can help in the implementation process is to bring the people at the workplace together and make teams of one or two doctors and nurses with someone who knows the ins and outs of EMR. This will make for a better overall training as the doctor and the nurse will get a more personalized guidance session unlike a group training session in which many questions are usually left unanswered at the end.

The staff at the hospital or practice needs to be constantly aware of individuals who are having a hard time trying to understand some of the new concepts and changes being brought up with the EMR implementation. When this staff becomes available and aware of the problems faced by others, they can either help them out themselves or take them to the trainer or guide who will help them understand the new concepts and process.

It is imperative to remember that learning new concepts, changes in the current process and practice modifications can take a lot of time for people to get used to especially if they already have  a busy schedule. The individual training the healthcare staff should set up a schedule in which he should introduce a new method or change concept on a week or bi-weekly basis. In this way, the staff would have more time to get used to the modifications and understand the terms completely.

The key to a smooth transition is to have a dedicated trainer who can understand how the implementation of EMRs will affect each and every person in the office and how the training will need to be catered to accommodate the staff through their respective schedules.